CHANGSTAR: Audiophile Headphone Reviews and Early 90s Style BBS

  • December 31, 2015, 12:51:02 PM
  • Welcome, Guest
Please login or register.

Login with username, password and session length
Advanced search  
Pages: [1] 2 3 4

Author Topic: LAX Hilton Planning  (Read 291 times)

0 Members and 1 Guest are viewing this topic.

Marvey

  • The Man For His Time And Place
  • Master
  • Pirate
  • *****
  • Brownie Points: +555/-33
  • Offline Offline
  • Posts: 6698
  • Captain Plankton and MOT: Eddie Current
LAX Hilton Planning
« on: March 24, 2012, 05:38:32 PM »
Headphone Meet LAX Hilton Planning Thread

LOWER LOBBY:
http://www.hilton.com/en/hi/hotels/meeting_space.jhtml?ctyhocn=LAXAHHH

ORGANIZERS:
purrin
LFF
Anaxilus
n3rdling
Teufelshunde


NOTES:
  • Everyone will be required to wear tags
  • Will volunteers for security detail to check
  • Parking will be discounted at $12/day
HELP NEEDED / TO DO
  • Will need "security" detail volunteers to check
  • Check-in, handing out of tags and parking discounts
  • Obtaining and printing tags
  • Projections, vendor fees, and final pricing for attendees
CONSIDERATIONS:
  • Student discount
  • Entry fee = one raffle ticket (if there is a raffle)
  • Vendors - Fee or raffle item
  • Vendors - Raffle items - get list advance
  • Presentations? (Don't even want to think about this yet)
*** We need a name for this event. Any suggestions? ***
« Last Edit: March 24, 2012, 06:15:50 PM by purrin »
Logged

Marvey

  • The Man For His Time And Place
  • Master
  • Pirate
  • *****
  • Brownie Points: +555/-33
  • Offline Offline
  • Posts: 6698
  • Captain Plankton and MOT: Eddie Current
Re: LAX Hilton Planning
« Reply #1 on: March 24, 2012, 06:27:47 PM »
COST ANALYSIS

With 80 six foot tables fully with power, the event will be $4K including taxes and service charges.

This event will break even with 200 attendees at $20 per ticket. Personally, I'm willing to risk $1k of my own money.

We will have more leeway if we charge vendors a little bit more, like $75 per table (which includes power).
Logged

teufelshunde

  • Guest
Re: LAX Hilton Planning
« Reply #2 on: March 24, 2012, 07:54:45 PM »
How are you planning on managing registration, payment, and collection of attendee/vendor info, etc. ?

  • Were you considering an outside firm for security
  • Will hotel provide security
  • All off the above
  • None of the above
Are these appropriate questions here, or should these logisitcal specifics be discussed in facing meetings only?
« Last Edit: March 24, 2012, 07:57:59 PM by teufelshunde »
Logged

n3rdling

  • Statastic
  • Able Bodied Sailor
  • Pirate
  • ***
  • Brownie Points: +86/-0
  • Offline Offline
  • Posts: 480
Re: LAX Hilton Planning
« Reply #3 on: March 24, 2012, 08:24:09 PM »
ToiletJam?  :P Nah I don't think everybody would get it.

Is $4k the initial price they quoted or have you haggled yet?  Is that the price for the entire lower lobby?  If so, how much would it be without the ballroom?  I'm guessing that's adding a lot to the cost and I can only imagine us doing the raffle there.  We can always do the raffle in the halls like the NorCal meets. 

Also, $75 per vendor still seems pretty cheap, especially for a big meet like this.  I think they usually pay more.
Logged

Marvey

  • The Man For His Time And Place
  • Master
  • Pirate
  • *****
  • Brownie Points: +555/-33
  • Offline Offline
  • Posts: 6698
  • Captain Plankton and MOT: Eddie Current
Re: LAX Hilton Planning
« Reply #4 on: March 24, 2012, 11:23:02 PM »
Quote from: teufelshunde on March 24, 2012, 07:54:45 PM
How are you planning on managing registration, payment, and collection of attendee/vendor info, etc. ?

  • Were you considering an outside firm for security
  • Will hotel provide security
  • All off the above
  • None of the above
Are these appropriate questions here, or should these logisitcal specifics be discussed in facing meetings only?


The hotel has its own "security". It more a matter of us enforcing and making sure people in the area have their tags on. And procedures to resolve it... "This is private event" and calling hotel security if necessary. I will need someone I can trust with the money. Would be people who I can trust.
Logged

Marvey

  • The Man For His Time And Place
  • Master
  • Pirate
  • *****
  • Brownie Points: +555/-33
  • Offline Offline
  • Posts: 6698
  • Captain Plankton and MOT: Eddie Current
Re: LAX Hilton Planning
« Reply #5 on: March 24, 2012, 11:24:26 PM »
Quote from: n3rdling on March 24, 2012, 08:24:09 PM
ToiletJam?  :P Nah I don't think everybody would get it.

Is $4k the initial price they quoted or have you haggled yet?  Is that the price for the entire lower lobby?  If so, how much would it be without the ballroom?  I'm guessing that's adding a lot to the cost and I can only imagine us doing the raffle there.  We can always do the raffle in the halls like the NorCal meets. 

Also, $75 per vendor still seems pretty cheap, especially for a big meet like this.  I think they usually pay more.


I was trying to fit 50 tables into B,C, and D, but Elena (the rep) said that only A was big enough to fit that many.
Logged

teufelshunde

  • Guest
Re: LAX Hilton Planning
« Reply #6 on: March 25, 2012, 02:59:50 AM »
Maybe we could call it "BLAM" Big LA Meet.

Or not.
Logged

Anaxilus.

  • Dikus Beligerantis Analmorticus
  • Pirate
  • **
  • Brownie Points: +65535/-65535
  • Offline Offline
  • Posts: 577
Re: LAX Hilton Planning
« Reply #7 on: March 25, 2012, 03:24:30 AM »
Quote from: teufelshunde on March 25, 2012, 02:59:50 AM
Maybe we could call it "BLAM" Big LA Meet.

Or not.


I prefer Headphone Esoteric Reference Platforms Experience Symposium.
Logged
If you do not change direction, you may end up where you are heading - Lao Tzu

rhythmdevils

  • Mate
  • Pirate
  • ****
  • Brownie Points: +131/-65535
  • Offline Offline
  • Posts: I am a geek!!
  • Team Cheap, Picky Basterds
    • www.my40dollarorhosarebetterthanyour1kflagship.com
Re: LAX Hilton Planning
« Reply #8 on: March 25, 2012, 04:06:24 AM »
EX-LAX ?
Logged

Marvey

  • The Man For His Time And Place
  • Master
  • Pirate
  • *****
  • Brownie Points: +555/-33
  • Offline Offline
  • Posts: 6698
  • Captain Plankton and MOT: Eddie Current
Re: LAX Hilton Planning
« Reply #9 on: March 25, 2012, 04:11:10 AM »
Logged
Pages: [1] 2 3 4
« previous next »